Best Digital Tools & Software to Help Your New Business Thrive in 2025

by/16th April 2025/inRunning a business, Software
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Looking for the best software for running a small business in 2025? With so many digital tools available, managing your business has never been easier. Whether you need to streamline your finances, organise your projects, or grow your customer base, the right software can make all the difference.

If you’re looking for free or low cost alternatives check out our blog post on the top FREE digital tools to help manage your business.

Here’s a detailed breakdown of the top tools and software to help your startup thrive this year:

1. Accounting Software

Keeping track of your finances is crucial for any business. Reliable accounting software helps you manage invoices, track expenses, and ensure tax compliance. By automating financial tasks, these tools can save you valuable time and reduce errors, helping you focus on business growth.

  • Xero – A cloud-based accounting solution perfect for small businesses, offering invoicing, payroll, and financial reporting. Xero integrates with many third-party applications, making it a flexible choice for growing businesses.
  • QuickBooks – A powerful tool that simplifies bookkeeping, expense tracking, and tax filing. It provides real-time insights into your financial health, helping you make informed decisions.
  • FreeAgent – Ideal for freelancers and small business owners, providing easy-to-use financial management tools. It automates tax calculations and reminders, ensuring you stay compliant.
  • Pandle Accounting Software: Perfect for small businesses seeking straightforward bookkeeping.
  • DEXT Receipt: Best for effortless expense management and receipt processing.

2. Project Management Tools

Staying organised is key to running a successful business. Project management tools help you keep tasks on track and collaborate effectively with your team. They enhance productivity by allowing you to set deadlines, assign responsibilities, and monitor progress in real-time.

  • Trello – A visual project management tool that uses boards, lists, and cards to keep tasks organised. Trello is great for small teams or solo entrepreneurs who need a simple workflow system.
  • Asana – A robust platform that allows teams to manage workflows, set deadlines, and track progress. It integrates with other business tools like Slack and Google Drive, ensuring seamless communication.
  • Monday.com – An intuitive tool that helps teams coordinate and automate project workflows effortlessly. It offers customisation options to suit different business needs.

3. CRM Platforms

A strong customer relationship management (CRM) system helps you track leads, communicate with customers, and boost sales. By maintaining detailed records of customer interactions, these tools improve engagement and retention.

  • HubSpot – A free and scalable CRM that integrates with marketing and sales tools. It offers automation features to nurture leads and convert them into paying customers.
  • Zoho CRM – A cost-effective solution offering automation, analytics, and multichannel communication. It is highly customisable, making it suitable for businesses of all sizes.
  • Salesforce – One of the most powerful CRM platforms, designed for businesses looking to scale. It provides AI-driven insights and advanced reporting features.

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4. Email Marketing Tools

Effective email marketing is essential for customer retention and engagement. The right platform allows you to automate campaigns and track performance, ensuring your messages reach the right audience at the right time.

  • Mailchimp – A user-friendly email marketing platform with automation and analytics. It offers pre-designed templates and audience segmentation for targeted campaigns.
  • ConvertKit – Ideal for small businesses and creators looking for personalised email marketing solutions. It excels in automation and lead generation.

5. Cloud Storage & Collaboration

Cloud-based storage ensures your business documents and files are secure and accessible from anywhere. These tools improve collaboration by allowing multiple users to edit and share files in real-time.

  • Google Drive – Offers seamless integration with Google Workspace, making collaboration simple. It provides free storage and robust security measures.
  • Dropbox – A reliable file storage solution that allows teams to share and edit documents securely. It supports version history, preventing data loss.

6. Website & E-commerce Platforms

A professional online presence is essential for credibility and customer engagement. These platforms help you build and manage your website with ease.

  • WordPress – A highly customisable content management system for blogs and business websites. It offers thousands of themes and plugins.
  • Shopify – A leading e-commerce platform that makes it easy to set up an online store. It provides payment processing, inventory management, and marketing tools.
  • Wix – A beginner-friendly website builder with drag-and-drop functionality. It’s ideal for startups with no coding experience.

7. Social Media Management Tools

Maintaining a consistent online presence is key to brand growth. These tools help automate social media posts and track engagement.

  • Hootsuite – A comprehensive platform for scheduling posts and analysing social media performance. It integrates with major platforms like Facebook, LinkedIn, and Twitter.
  • Buffer – A simple, intuitive tool for managing multiple social media accounts. It provides analytics to measure engagement and optimise content.

8. Cybersecurity & Password Management

Protecting your business data is crucial. These tools enhance security by managing passwords and safeguarding sensitive information.

  • LastPass – A password manager that secures and autofills login credentials. It helps prevent security breaches.
  • Norton Security – A trusted antivirus and cybersecurity suite for small businesses. It offers protection against malware and phishing attacks.

9. Virtual Meeting & Communication Tools

Seamless communication is essential, especially for remote teams. These tools ensure smooth collaboration.

  • Zoom – A leading video conferencing tool with screen sharing and webinar capabilities. It enhances remote work efficiency.
  • Microsoft Teams – Ideal for businesses using Microsoft Office 365 for team communication.

10. Business Formation & Compliance Tools

Starting a business involves legal and administrative tasks. These tools help you stay compliant and simplify the process.

  • Formations Wise – Your go-to service for company formation and business registration in the UK.
  • Companies House – The UK government website for registering and managing businesses.

Best Software for Running a Small Business Conclusion

Running a successful business in 2025 requires the right tools and software. Whether it’s managing finances, collaborating with teams, or reaching new customers, leveraging these solutions can save time, reduce stress, and drive business growth. Investing in the best tools early on will set your business up for long-term success.

By choosing the right software for your needs, you can focus on what truly matters—growing your business and achieving your goals.

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Formations Wise is a trading style of Accounting Wise Ltd, a limited company registered in England under company number 09365202. Our registered office is: The Carriages, Station Road, Ware, SG12 9PL UK.

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